Event Planning and Management
Welcome to MPSC Events!
The MPSC team of professional event managers are excited to assist you in facilitating events
from small meetings
to large-scale conferences and trade shows. With unparalleled customer service and over 20 years
of combined
experience, the event managers of MPSC offer qualified professional support to both government and
civilian clients.
MPSC has the capability to manage all phases of your event. From initial site selection to post
conference analysis,
MPSC can take care of all the details and give you back your time. You can choose from our extensive
list of services.
MPSC prides itself in a commitment to customer service resulting in repeat conferences year after
year. With our
attention to detail and experience in organizing events we can ensure your event comes off without a
hitch, every time.
Past Events |
Logistic Planning & Support | Event Design & Program Support
On-Line Registration | Conference Material Design & Production |
Academic Accreditation
Exhibitor/Vendor Management | On-Site Support |
Financial/Budget Management
Post Conference Analysis | How it Works |
Testimonials
Past Events
Previous events we have managed:
For information on other events or MPSC's Event Planning and Management Services, please e-mail
Kathie Buaya or Arnold
Westphal, or call
(831) 760-2759.
Logistic Planning & Support
Site Selection
What is your nearest Airport, Public Transportation, Restaurants, Shopping? Is there a large city-wide event in town over your conference dates?
These are just a few of the questions that surface when selecting
an event location.
Will the meeting space work for your needs? Can they support high-speed internet? Are amenities
available such as an
exercise room or airport shuttle service? MPSC can get the answers! We gather your needs and search
all available hotels
in the city you select, taking the guesswork out of choosing the perfect location.
Contract Negotiations
What is attrition and how can it affect you? Can you get room night credit for shoulder dates?
What happens if your
attendees are called to service and cannot attend? Let's face it, hotels are in business to
make money. Knowing the hospitality industry from the inside out our experienced meeting planners work hard to negotiate
the best rates available in any market. Using proven negotiating strategies MPSC’s experienced professional event
managers reduce the overall
conference cost by getting the hotel to make concessions, leaving you with increased peace of
mind and more money in your
pocket at the end of the day.
Logistical Planning
What is the flow capacity of the Foyer in your hotel? Can the restaurant offer food- service to 300 people in one hour?
Are there overflow properties nearby in case your group grows in number? MPSC event managers have years of experience both
in the Hotel community and as private event managers. We know what to look for and can help you plan your event to maximize
efficiency providing a better meeting environment for your attendees.
Reservations and Lodging Coordination
You can have the best meeting in the world but if your guests do not get a good nights rest or are dissatisfied with their
accommodations it will fall on deaf ears. MPSC can assist by conducting a thorough site inspection of the hotel. We will
make certain the accommodations meet the needs of your guests. Additionally, we work closely with the hotels to monitor your
guest room usage and assist in placing those who might have registered late. With dedication and unmatched customer service
to your guests MPSC takes the worries out of housing your delegates. MPSC event managers continue to handle housing issues
on-site during the event to handle situations as they arise.
Event Design & Program Support
Conference/Event Design and Program Planning Support
Where is the best location for your exhibits in relation to your meetings? Is dual projection better in this location to
deliver your content? How long should we go before scheduling a break? What sort of signage should we use? The event
managers at MPSC have the answers you need. We will assist you in designing a meeting environment to help achieve your goals.
Speaker and Facilitator Selection and Coordination
Need to arrange speaker travel? Need to get a VIP guest transported to the airport immediately following their presentation?
What AV needs do your speakers have? Speakers are the cornerstone of your conference. Let MPSC assist by maintaining close
contact with your presenters to assist them in speaking at your event. We follow up on the detail and make sure they have the
support they need to support your event. If you need a referral for a motivational speaker or subject matter expert MPSC can
help in your search.
Security Management
In today’s world there may be times when additional security is needed at your event. From simple ID checks to securing
perimeters and sweeping for explosives, MPSC’s professional Event Manager can coordinate your security needs to provide
peace of mind and a safe environment for your event.
On-line Registration & Database Management
At MPSC we have state of the art on line registration, allowing your attendees the ease of on line access to event information.
We can post your agenda, provide hotel reservation and contact information, setup exhibitor registration, and even provide
driving directions, local attractions and links to local weather. Additionally we can give you up to the minute information on
currently registered guests, and promptly update conference information. After your event we can post the conference
presentations for download by your attendees. Whatever your web based needs are MPSC can meet the requirements.
Conference Material Design & Production
Graphic Design and Presentation Support
What is the theme of your conference? MPSC will develop graphics to visually characterize that theme to your guests
on your website. As we gather the PowerPoint presentations for your event we can advise you and your presenters on
ways to improve their readability and effectiveness to the audience.
Agenda and Brochure Design / Production of Conference Materials
Carrying your theme through all your conference materials is a must in today’s environment. MPSC will assist in
designing everything from name badges and signage to printed binders and conference agendas. Once your materials are
designed we will see the project through with professional production of these very important items.
Academic Accreditation
Academic Accreditation (CME, CE-Nursing, AAMA, Category II ACHE)
Are you planning an educational event? Continuing educational credit is a big draw for conference attendees. MPSC
Accreditation Managers have established relationships with many accrediting associations. Our process insures the
highest amount of contact hours and ease of use for your attendees. Many events can be accredited 100%!
Exhibitor / Vendor Management*
Are you planning on having exhibits at your event? Whether commercial booths or scientific abstracts we can help.
Our on-line registration makes it easy for exhibitors to sign up for your event increasing the support you receive. By
providing world-class customer service to support those exhibiting we guarantee a satisfying experience and repeat support
for future events.
*MPCS works with the Geneva Foundation to assist in vendor support.
On-Site Support
Experienced On-Site Support
There is one great truth in event management: Great planning can be fruitless if you experience problems on site.
MPSC’s Event Managers have over 20 years experience interfacing with hotels and their staff. We are able to anticipate
needs before they arise and prevent most problems. When something does happen we are able to respond immediately and work with
the hotel to minimize the impact on your event.
Audio Visual Coordination and On-Site Presenter Support
MPSC event managers are able to assist in designing the Audio Visual environment for any meeting. With extensive experience
in MS PowerPoint we can troubleshoot most problems on the run, minimizing interruptions to the presentations.
Financial / Budget Management
The ultimate question: What will it cost me? At MPSC we develop a proposal accurately and stand behind it. With Firm Fixed
Pricing you will never be surprised with increases in cost after the fact. You can feel confident we will execute your event
as planned and at the price quoted.
Post Conference Analysis
How many people attended your event? Did anyone register on- site, were there any no-shows? How did the audience respond to
the program? These questions are answered in MPSC’s post conference analysis. We provide you all the data so you can
determine the success of you program and lessons learned. From start to finish MPSC supports you all the way.
How It Works
If you are interested in finding out if MPSC can help you please call us at 1-877-336-0800 or click
here to use our form. Within 48 hours we will contact you and arrange a teleconference to gather your needs for the
event. After the initial consultation we can best determine how MPSC can help you achieve your goals.
For more information on MPSC's Event Planning and Management Services, please e-mail
Kathie Buaya or Arnold Westphal,
or call (831) 760-2759.
Testimonials
For specific testimonials or more information on MPSC's Event Planning and Management Services, please e-mail
Kathie Buaya or Arnold Westphal,
or call (831) 760-2759.
Can we help you?